EXECUTIVE ASSISTANT

A dynamic, manufacturing company is seeking a talented Executive Assistant to support one of their Executives. The successful candidate will be able to thrive in a fast-paced, high-growth environment, and have exceptional multi-tasking skills to manage competing priorities. This person must have superior organizational and analytical skills. This role is 5 days on site.

RESPONSIBILITIES:

• Manage the Executive’s calendar, meetings, schedule, travel arrangements, expense reports, and other administrative daily duties.
• Assist with managing the office budget, track and update spending.
• Work closely and effectively with leadership team to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Be a key resource in preparing for board meetings, business development meetings, as well as financings.
• Provide support around developing clear and effective presentations.
• Independently perform special projects that require discretion, practical judgement, cost/benefits analysis, technical know-how, and an extremely high sense of detail.
• Solicit information from the executive team, provide critical updates, anticipate questions and organize priorities. Must be proactive in all areas of work.
• Apply a thorough knowledge of company operations and policies and procedures on a daily basis.
• Provide back-up administrative support and respond to a wide variety of requests from multiple sources.

QUALIFICATIONS:

• At least 5 plus years office management experience in a fast-paced, dynamic environment.
• Experience supporting an executive.
• Demonstrated flexibility and professional maturity to readily understand priorities and anticipate needs.
• Ability to manage conflicting priorities and deliver on the most critical assignments on time and within budget.
• Must have a positive “can do” attitude, be a consummate team player, and show excellent judgment as well as work well independently.
• Must be highly proficient in Microsoft Office including Word, Outlook, Excel, PowerPoint along with experience setting up systems and databases.
• Must have excellent written and verbal communication skills.
• High attention to detail and ability to effectively multi-task.
• Ability and willingness to perform a wide range of tasks including working with confidential information.

LOCATION/COMPENSATION:

• $95K

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.