An amazing Nonprofit organization in Boston is seeking an experienced Executive Assistant to support their incredible co-Founder and CEO. This is an excellent opportunity to support a highly reputed leader and be part of a fun and energetic team that is helping drive social change. The ideal candidate is a highly motivated professional who is committed to providing top-tier administrative support and fulfilling the mission and vision of the firm.

RESPONSIBILITIES:

  • Proactively manage the CEO’s calendar, identifying and addressing scheduling conflicts, ensuring a balanced cadence to each day and week, allowing for buffer time to prepare for and debrief meetings; ensuring ad hoc meetings are properly prioritized against recurring ones.
  • Provide confidential management of email inbox, calls, and mail, helping to flag important communication, draft emails, prioritize and ensure responses.
  • Work with the CEO to ensure they are prepared for meetings by conducting research and gathering materials as needed.
  • Support the CEO in all aspects of Client Relationship Management (CRM) including tracking of contacts, recurring meeting planning, and any associated communications.
  • Complete monthly expense reports and biweekly time tracking.
  • Research and book complex travel itineraries; be on call to handle last-minute changes in travel as necessary.
  • Manage all administrative processes related to the Board of Directors, including calendar management and logistics for all board meetings and events.
  • As part of the overall administrative team, provide back-up support for fellow administrative staff and additional general support as needed, and assume a leadership role across administrative team priorities.

QUALIFICATIONS:

  • Bachelor’s degree OR equivalent experience providing direct support to an executive.
  • 5+ years of experience as an assistant, with at least 2 years supporting a senior-level executive.
  • Excellent written and oral communication skills.
  • Proficiency with Microsoft Office, Google Suite, and Zoom.
  • Highest commitment to ethics, integrity, and confidentiality, including proven experience holding confidential information for an executive.
  • Ability to anticipate and proactively address the needs of others.
  • Demonstrated ability to prioritize tasks and meet deadlines.
  • Ability to work independently and to stay organized and poised under pressure.
  • Desire to work in a fast-paced organization and adapt as administrative support needs evolve.

COMPENSATION: $110K-$125K

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

To apply for this job email your details to abourque@manningpg.com