EXECUTIVE ASSISTANT

A successful investment firm is searching for an experienced, resourceful and proactive Executive Assistant to join their team. The EA will act as the organizational and communication hub for the department. The right candidate will be detail-oriented and reliable, ensuring the needs of the executives are met. This is an exciting opportunity to join an incredible firm supporting talented executives.

RESPONSIBILITIES:

• Coordinate executive calendar, meetings, schedule, travel arrangements, expense reports and prepare necessary materials for multiple Executives. Exercise tact, diplomacy and discretion in written and verbal communications. 
• Independently perform special projects that require a combined knowledge of administrative needs and technical operations. Develop recommendations for executive approval.
• May independently prepare communications, budgets or data.
• Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems, and determines approach and priority.
• Provide back-up administrative support to other departments as necessary and other duties as required.
• Plan, organize and compile data. Analyze needs and problems. Organize and coordinate information retrieval and documentation procedures.
• Assist additional executives when needed.

QUALIFICATIONS:

• Ability to thrive working in a fast-paced, innovative environment while remaining flexible, proactive, resourceful and efficient.
• Excellent interpersonal skills, ability to develop important relationships with key stakeholders.
• Good conflict management skills, ability to analyze complex issues to develop relevant and realistic plans, programs and recommendations.
• Prior experience supporting Executives in a busy, high-growth and fast-paced environment.
• Top-notch organization skills with strong attention to detail.
• Must possess strong written and verbal communication skills.
• BA/BS with at least 6 years of related experience.
• Strong computer skills, in particular Microsoft Outlook, Word, Excel and PowerPoint.
• Excellent administrative competence (typing, scheduling, e-mailing, coordinating calendars, copying).

COMPENSATION:

• $120k

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.